Microsoft Word Tools that Will Save Your Business Hours!

Microsoft Word is such a commonly used application, it may feel like you’re an expert user simply because you’ve used it so many times! In fact, many Microsoft Word users aren’t getting the full use of features in Word, and don’t even realize it.

These easy to implement Microsoft Word Tools cut out unnecessary steps, reduce duplication, and prevent errors. Get educated and save time. Once you put all this new knowledge together, you can easily save your business hours of work every month!

Commonly Overlooked Microsoft Word Tools

Set up your styles & headings:

If you find yourself consistently formatting text to separate sections and titles/subtitles,  set up the styles sections on the right side of the Home tab. This saves you time, and keeps all your documents consistently formatted. Better yet, you can implement your branding into every document you send out by using specific colour and font themes.

Check your formatting:

If you’re having formatting issues and just can’t find the problem, use the show/hide formatting button (it looks like a backwards P with two lines) in the Home tab. You’ll be able to see where spaces and lines in your document are placed, and fix formatting issues more easily.

Track your changes to edit between personnel:

When multiple revisions are needed between different staff members, the revision tools in Word can be incredibly useful. Head to the review tab, where you can switch the “track changes” button on. As you revise or edit, your additions will be shown in red underline (as long as you have the full markup option selected in the dropdown box beside track changes). Any deletions will be noted alongside the document. Changes can then be accepted or rejected by the next person to review the document.

Add document tracking your footer:

Right click on the footer bar (gray) to add and remove tracking elements in you document. You can add a character count, page number, line number, section, and more.

Insert checkboxes:

Do you make a lot of lists? Nix the bullet points, which aren’t very useful, and insert checkboxes. Under the developer tab is a simple button that allows you to easily insert a checkbox for lists. Once the box is in your document, you can click on it to add or remove checkmarks.

Use the Focus tool to stay on track:

When you feel your concentration waning, hit the Focus button on the grey footer. It takes you to a simple page with a black outline. This gives your mind a break from filtering through all the other noise on the page, so you can truly focus on what you’re working on. It also hides all your tools, but you can easily find the menus by bringing your cursor to the top of the window.

Stop automatic spacing between paragraphs:

Put an end to pesky auto-formatting between paragraphs by selecting all your text, and then selecting “paragraph” from the format menu. Near the bottom of the pop-up window you’ll see a checkbox that reads “don’t add space between paragraphs of the same style.” Select the box, and your extra spacing will disappear.


Easy Shortcuts

Find your last location: SHIFT+F5

This will take you back to the position of your cursor when you last opened the document.


Insert hyperlinks: CNTRL+K

Select the text you want to hyperlink and hit CNTRL+K. Then you can paste your link in (CNTRL+V) and hit enter, and it’s in!


Remove formatting from copied text: CNTRL+SPACE

Perfect for when you’re copying a pasting from a webpage with specific formatting. This will remove all the colour, shading, sizing, and font, and change it to your current settings so it blends seamlessly.



Take the time to go through your preferences and settings in Microsoft Word. There are plenty of ways to cut down on the time you spend repeating certain activities. For example, you can customize the toolbar to include tools you frequently use for easier access. You can also change settings for autocorrect and revision/review tools.


Want to learn personalized tips & tricks for Microsoft Word?

Book a Microsoft Office Tools training and support session with ADSjr., and get class-based or one-on-one training. We can teach you ways to improve your business systems and communications. We’ve saved clients hours of time every week with just a few simple processes!

Get in touch today to book your training session!

12 Days of Christmas Tech

We all know just how quickly Christmas sneaks up on us. All of a sudden it’s December 21st and you still have six people to get gifts for; a party to host; a turkey to buy; and Christmas baking to do. Here at ADSjr. Capital Group, Inc. we thought we might be able to make your life just a little bit easier this holiday season. We’ve put together “12 Days of Christmas Tech”, because who doesn’t want some great gadgets this Christmas season?


On the first day of Christmas, my favourite person in the world gave to me…

Ringly Go Activity Tracking Smart Bracelet   

This stylish bracelet tracks steps, calories burned, and distance travelled throughout the day. It synchs with both iPhone and Android smartphones to keep track of your activity levels. With interchangeable, Italian leather, adjustable straps, it’s not only a useful device for maintaining a healthy lifestyle—it’s a fashion statement too!


On the second day of Christmas, my favourite person in the world gave to me…

Black Talon Beginner Aerix Racing Drone

Aerix drones are a hybrid between a fast moving racing drone, and a high-altitude recording device. The Black Talon Beginner Racing Drone is a lightweight device made from ABS plastic that can travel up to fifteen miles per hour. With altitude hold technology, this Aerix drone can record stunning aerial views, or project a live video feed.


On the third day of Christmas, my favourite person in the world gave to me…

Remote Controlled Colour Changing Ceiling Light

This 24-Watt ceiling fixture comes with a built in sound speaker, dimmable colour changing lights, and is controlled by a remote. It creates ambiance at the click of a button and is perfect to brighten up any room!


On the fourth day of Christmas, my favourite person in the world gave to me…

Wilson X Smart Basketball

The Wilson X Smart Basketball interactive technology tracks your shots through any regulation net. You can manage your stats, or—with four different game modes—you can challenge yourself to Beat the Buzzer! Take control of your game in a way you never have before.


On the fifth day of Christmas, my favourite person in the world gave to me…

FireFlies Audio Wire-Free Bluetooth Earbuds

Tired of wrestling with the cord on your earphones for five minutes before being able to unravel them? These wireless earbuds can be synched with your device to offer quality sound, without the hassle. Plus, water resistant and designed to fit securely within your ears, these Bluetooth earbuds are perfect for workouts or leisure listening.


On the sixth day of Christmas, my favourite person in the world gave to me…

Pictek Wireless Charger

This thin, fast-acting charging pad is made to take with you on the go. With overvoltage protection and temperature control, the Pictek Wireless Charger is a must have for business, travel, or whenever “plugging in,” just isn’t possible.


On the seventh day of Christmas, my favourite person in the world gave to me…

Prynt iPhone Case

The Prynt iPhone case allows you to print photographs off your phone anywhere, at any time! The Prynt Zink paper makes it easy to click and go—no ink loading, and no hassle. Perfect for capturing the moment, because we know your time and your memories are important to you.


On the eighth day of Christmas, my favourite person in the world gave to me…

Wacom Intuos Pro Paper Edition Creative Pen Tablet

The Wacom Intuos Creative Pen Tablet is perfect for artists of all shapes and sizes. This technology allows you to create digital art while working with pen and paper. It enables you to capture your masterpiece instantly, or work directly onto the computer.


On the ninth day of Christmas, my favourite person in the world gave to me…

Scrivener System Software

If you have any writers in your life, Scrivener System Software is the perfect tool to gift them this Christmas. It allows you to view documents side by side; utilize a “corkboard” feature; print, export, and publish your work; and outline projects. A multi-faceted organizational tool, it’s ideal for students, novelists, business writers, and more.


On the tenth day of Christmas, my favourite person in the world gave to me…

Evecase DSLR Camera Backpack

This travel backpack is perfect for transporting your tech around with you. With space for a DSLR camera (lens attached); three additional lenses; a 14” laptop; connecting straps for your tripod; and pockets for chargers, batteries, or your flash, you can be sure you’ll have room for everything you need.


On the eleventh day of Christmas, my favourite person in the world gave to me…

Amazon Echo Dot

The Amazon Echo Dot is a voice-controlled device that manages whatever you’d like it to. It can interact with other smart technologies in the household: dimming lights, adjusting the temperature, opening the garage, or turning on the fan. In addition, the Echo Dot acts as a Bluetooth speaker to play music, podcasts, or audiobooks.


On the twelfth day of Christmas, my favourite person in the world gave to me…

HDP 300W WiFi Mini Portable Home Theater Projector

This wireless video projector can connect to iPhones, Androids, and PC technology in order to project an image up to 100” diagonally. Its compact size and shape, and rechargeable battery, make it perfect to bring with you anywhere. Transform any surface into a video screen this Christmas!





ADSjr. Blog: All the Latest in Tech News for Your Business

Welcome to Our New Monthly Blog Feature!

ADSjr. is happy to bring our clients, friends, and associates a blog dedicated to all your tech-related questions. Our business thrives on information, and now we want to share that information with you, so you can improve your operations and grow your business!

Every month, we’ll bring you the latest tech news, including featured products, programs, and software. Better yet, we’ll help you connect it all to your business goals.

For our first blog, we want to cover some of the top questions we’re asked by clients and colleagues:


  1. Why does my business need systems and software?

Strong systems improve your operations. When you’re able to maximize your efficiency and eliminate redundant steps, you and your team will have more time to spend where it matters. Finding, using, and understanding the right program can also save on costs, and improve your operations.


  1. Which systems and software are best?

The best systems are those designed specifically for your business or industry. Every business has a completely unique set of needs, and most programs are targeted so they can cater directly to those needs. A lawyer will need different functions from a program than an electrician will.

In some cases – particularly when you have precise needs, or there aren’t appropriate programs and software available online – the best solution is custom-designed software built around your processes. If you aren’t sure what you need or whether a system is right for you, please ask us! We’d love to show you what works, why, and how to get the best pricing and training.


  1. How can a custom system help my business?

Custom software is designed around your specific business needs. Many businesses think custom software is too expensive, but in most cases, the expense is well worth the time saved on labour, training, program fees, and other costs that come with cookie-cutter programs. Custom systems also cut out the noise of features and functions that don’t apply to you; the only pages you’ll see are the pages you need.

Custom software isn’t for everyone. In some cases, there are enough programs available on the market to choose the best fit for you. Need to find the right program? Let us know!


  1. Why do I need software training for my employees?

Your systems are only as effective as the people using them. Software programs – and in particular, off-the-shelf software – often has a variety of features and functions that can be maximized for the best results. In-house training is the most efficient way to ensure you and your team are all on the same page and using the right functions, and that everything is operating smoothly on your system. We offer training for all kinds of programs, and our custom software development always includes training. Training can be one-on-one, or group sessions, depending on the level of proficiency each staff member requires to operate the program.


  1. Which systems do you use and prefer?

We are able to work with nearly any software. Our IT experts are familiar with a wide range of programs, but we’re always expanding our knowledge base. We know what works and what doesn’t, and we’re always happy to help clients find a program that is the right fit for their needs.


If there’s a particular program you’d like help with, please feel free to contact us, and we’ll make sure your software is working harder for you.

Have another question you’d like answered in the blog? Email us today and let us know what you’d like to see!